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Saturday, November 7 • 11:30am - 12:00pm
The Paper Chase: How One Library Tackled the Chaos of Media Acquisitions

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For years, orders for Media formats would come to the staff in Acquisitions a variety of ways. The most common way was to receive scraps of paper with handwritten information. For Media, the Media librarian would usually email the searcher with the information or provide a piece of paper with just a list of titles.
This session will discuss how staff from Acquisitions, Reserves, Media, Cataloging and Circulation came together to design a system to track ordering requests, using Microsoft Access. The system was designed to first handle Reserves ordering and then modified to handle Media orders. In 2014, Acquisitions decided to try using RMAD (Reserves Media Acquisitions Database) to capture more information in order to eliminate the printing of paper for the Media orders.
The Media Librarian enters the DVD information into RMAD. The searchers in Acquisitions check RMAD daily and create the purchase orders. The searcher enters into RMAD the appropriate URL and the PO number for the order. The Acquisitions Librarian receives an email that orders are ready and checks RMAD, copies the URL into her browser and places the order. The Acquisitions Librarian then updates the RMAD entry to indicate it has been ordered. Once the Media items arrive in the library, the other staff involved in cataloging and processing log into RMAD to update their portion of the workflow. The creation of the RMAD database has been a great success and has both streamlined ordering and eliminated the need for paper


Chris Hagan

Electronic Resource Acquisitions and Management Specialist, American University Library
avatar for Stacey Marien

Stacey Marien

Acquisitions Librarian, American University
Shelf Ready, ebooks. Gardening, cooking!

Saturday November 7, 2015 11:30am - 12:00pm EST
Cypress Ballroom North, Courtyard Marriott