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Friday, November 6 • 11:35am - 12:15pm
Managing a Shared Print Repository: From Policy to Program

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At the time of this conference, Georgia Tech and Emory University will likely have received the Certificate of Occupancy for the Library Service Center, a 4M volume capacity, climate controlled facility that houses and circulates a shared collection. We will provide an update on our activities from our presentation last year. Specifically, we will discuss numerous policies and procedures that we co-developed regarding:

1. collections: ingest procedures, bibliographic/database maintenance, de-duplicating materials, preservation, and circulation
2. discovery: the integration of the inventory control system with Alma
3. document delivery: daily deliveries to the two campuses, document delivery, and ILL
4. finance and administration: staffing, financing, and the management of the facility

A panel of managers from both Georgia Tech and Emory will talk about how these policies were developed within the framework of formal project management. These managers will also talk about how building a shared retrospective print collection served as an effective catalyst for prospective collection development between two very different, but complementary collections, libraries, and universities.

Outcome:

Through panel presentations and discussion participants will learn how managers at Tech and Emory have further developed our plans for a shared physical collection in a common repository and how we are thinking a about services for our respective users. Participants will learn how formal project management tools were leveraged to build trust in order to develop and codify decisions.

Speakers
JC

Jeff Carrico

Associate Dean for Scholarly Communication and Access, Georgia Tech
LM

Lars Meyer

Director, Access & Resource Services, Emory University
CS

Charles Spornick

Director, Services Division, Emory University
I am currently the interim head of the Services Division for the Woodruff Library- Emory's main library.   From 2004 through 2012 I was the head of collection management at Emory; from 1995 through 2004 I was the head of library’s Beck Center.   There he worked with worked... Read More →
avatar for Susan Stearns

Susan Stearns

Executive Director, Boston Library Consortium & Eastern Academic Scholars' Trust
Susan Stearns is the Executive Director of the Boston Library Consortium (BLC) and Project Director for the Eastern Academic Scholars’ Trust (EAST) shared print initiative. She coordinates the activities of the EAST Project Team, works closely with the Executive Committee and is... Read More →