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Friday, November 6 • 11:35am - 12:15pm
Outsourced and Overwhelmed: Gaining a Grasp on Managing Electronic Resources

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Outsourcing the management of electronic journals has significantly reduced the autonomy academic libraries have over their collection’s metadata, as well as the ways in which that data is summarized and made available to the library, yet the ephemerality of serials data makes quality-control burdensome and costly on the corporate end and necessitates ongoing title-tracking and database maintenance on the library’s end. As a result, the quality of data in outsourced knowledgebases is often inversely proportional to the library’s tolerance of “bad data,” as well as our inability to tell the difference. This session demonstrates how an MS Access database was constructed that integrates data from various sources in order to reconcile title lists from varied sources, process yearly subscription changes, and manage the distribution of work to departmental staff. As such, it both serves as a reconciliation tool with administrative functions for linking and displaying summary data about subscribed e-journal packages, and it provides a workflow tool with a user interface designed for staff to easily manage ongoing subscription maintenance. Serials are dynamic by nature, and a management system should have the ability to track and respond to these changes. This easily-maintained tool offers a model for managing change across the interrelated applications that manage subscriptions to online serials.

Speakers
MH

Matthew Harrington

Data Projects and Partnerships, NC State University
Matthew Harrington currently works on database projects and financial reconciliation in the Acquisitions and Discovery Department at NC State University's James B. Hunt Jr. Library.  Since returning to libraries from an academic career in 2009, he has designed, constructed and presented several reconciliation and ROI databases for academic libraries.  He is also currently earning a MLIS at Valdosta State University with an emphasis on... Read More →



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